At email vendor selection, we aim to be open about the way our site works to collect user data, this privacy statement sets out to explain how we do this. If you have any questions about this policy, you can reach us via here or contact details below.
1.1.1 Data controller
The data controller responsible in respect of the information processed on this website is emailmonday.
EmailMonday, snoeksloot 4, Houten, The Netherlands.
1.1.2 Your rights
It is important for you to understand and be able to exercise your ‘data rights’; in particular, your right to not to have personal data used for direct marketing purposes. Under the General Data Protection Regulations (GDPR), you have the right to access, modify, and delete your data.
126.96.36.199 Withdrawal of consent including marketing opt-out
You may withdraw consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
You may also instruct us not to process your personal information for marketing purposes. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
Our contact details are above should you wish to exercise these important rights.
188.8.131.52 Access to personal data
You may instruct us to provide you with any personal information we hold about you, in relation to the information we store on your name, email address, profile information such as company and job title, and your payment history. Following a request, we require up to 30 working days to provide you with your information. We may withhold such personal information to the extent permitted by law.
184.108.40.206 Retention of your data
Information relating to your financial transactions with us will be kept for the period required by relevant Dutch tax and revenue legislation.
Your personal profile and membership data for will be retained whilst you continue to be an active free or paid member, and for up to 7 years following cessation of membership activity.
The retention period for data depends on the purpose for which we have received or collected the data and on legal obligations to retain data. We therefore, for example, retain permission for data processing for at least 5 years.
After you have purchased a product or service at email vendor selection, you remain in our customer base for a maximum of 2 years, so that we can inform you about changes in our products or services.
In other cases, we will erase or anonymize your data once it is no longer necessary for the purpose we obtained it for.
220.127.116.11 Changing or erasing data
You may instruct us to change any inaccurate data or to erase data that is no longer required for a specified purpose.
18.104.22.168 Complaints to a supervisory authority
You have the right to file a complaint with a supervisory authority. In the Netherlands this is the Dutch national supervisory authority: the ‘Autoriteit Persoonsgegevens’.
1.1.3 What information do we collect?
We collect, store and use the following kinds of personal information:
(b) information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our membership packages – we do not store any credit card or payment method information as part of payment processing during member subscription.
(c) information that you provide to us for registering with us and for subscribing to our website services, email notifications and/or newsletters (including name, email, job role and communication preferences);
(d) and any other information that you choose to send to us.
1.1.4 Using your personal information
We may use your personal information to:
1. improve your browsing experience by using your data to profile you and personalise the website;
2. enable your use of the services available on the website;
3. send to you goods purchased via the website, and supply to you services purchased via the website;
4. send statements and invoices to you, and collect payments from you;
5. share information with business partners who may contact you about topical and relevant information;
6. send you general (non-marketing) commercial communications;
7. send you email notifications which you have specifically requested;
8. send you our newsletter and other marketing communications relating to our business [or the businesses of carefully-selected third parties] which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
9. deal with enquiries and complaints made by or about you relating to the website;
10. provide third parties with anonymous statistical information about our users;
11. administer the website;
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
We transmit credit card information directly to PayPal.com. The credit card information is not communicated to our servers. All transactions are protected with SSL encryption. We don’t store credit card numbers after the transmission is complete.
Sharing of personal data with third parties
We share your personal data with business partners and third parties if this is necessary for the performance of the agreement and to comply with any legal obligation. We also provide your personal data to third parties in a few other cases, but we only do this with your explicit consent.
We use the following suppliers that process personal data on behalf of email vendor selection. Facebook, Google Suite, Hotjar, MailChimp, Sleeknote and Zapier.
If you make use of the free products on our site and downloads, your data might be be being shared with the concerning advertiser or sponsor. By participating in events, your data might be shared with a sponsor. Concerning advertisers and sponsors are allowed to contact you. We always explicitly indicate this to you in advance of the use or purchase.
Our website sets a cookie from the American company Google, as part of their Analytics-service. We use this service to track and report about how our visitors use the website. Google may supply this data to third parties if Google is legally required to do so, or insofar third parties process the information on behalf of Google. We have no influence on this. We do not allow Google to use the obtained analytics information for other Google services.
The information that Google collects is encrypted and anonymized as much as possible. Your IP address is explicitly not given. The information is transferred to and stored by Google on servers in the United States. Google adheres to the Privacy Shield principles and is affiliated with the Privacy Shield program of the US Department of Commerce. This means that there is an appropriate level of protection for the processing of any personal data.
Social media (Facebook, Twitter & LinkedIn)
Buttons are included on our website to promote (“like”) or share (“tweet”) web pages on social networks such as Facebook and Twitter. These buttons work with pieces of code that come from Facebook or Twitter itself. Cookies are placed through this code. We have no influence on it. Read the privacy statement of Facebook or Twitter (which can change regularly) to read what they do with your (personal) data that they process via these cookies.
The information they collect is anonymized as much as possible. The information is transferred to and stored by Twitter, Facebook and LinkedIn on servers in the United States. LinkedIn, Twitter and Facebook adhere to the Privacy Shield principles and are affiliated with the Privacy Shield program of the US Department of Commerce. This means that there is an appropriate level of protection for the processing of any personal data.
Based on your actions on our website e.g. form completion, we will identify trading partners with whom we may share the personal data you have provided.
In addition, we may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
(e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
1.1.6 Cookie use
A cookie consists of a piece of text sent by a web server to your web browser, which is then stored by your browser. The information is then sent back to our web server each time your browser requests a page from the server. This enables the web server to identify individual web browsers. It does not contain personally identifiable information such as your name or other personal details – but may enable us to identify and profile your activities if you are logged in to our site.
Accessing our free blog content
When you can access our free blog posts, a cookie is placed on your computer by our content management system (CMS) WordPress, which uses a session cookie. This temporary cookie is not used for tracking purposes, it’s an essential, “strictly necessary” part of providing content to you through our CMS.
Accessing our member content – cookies are used to remember you are logged-in so you can download documents
We use persistent cookies to enable our website to recognize you when you return to our site. These cookies are essential to use of our web service in recognising your membership status, and as such are permitted by law.
We also use other web services provided by other companies to improve the experience for users and to help us review how we improve our service for users and commercially.
How do I block cookies from these services?
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.
If you want to manage privacy we recommend you install Ghostery which gives you a chance to learn more about each service it identifies on a site and block their cookies or Scripts. It gives information on how they describe themselves, a link to their privacy policies.
1.1.7 Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
1.1.8 International data transfers
Information which you provide may be transferred to countries, including the United States, which do not have data protection laws equivalent to those in force in the European Economic Area.
In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others. You expressly agree to such transfers of personal information.
1.1.9 Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password and firewall-protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).
1.1.10 Updating information
You can update the information we hold on you when logged into the website.
1.1.11 Sale of the business
In the event that the business is sold or integrated into another business, your details may be disclosed to our advisors, and to any potential purchaser’s advisors, and following completion of a sale would transfer to the new owners of the business
1.1.12 Policy amendments