Google Workspace Pricing (2024): How much does it really cost?

Google Workspace (formerly G Suite) is an all-in-one platform to create, organize, and collaborate and make work easier. Workspace includes multiple collaboration and productivity tools, including Docs, Sheets, Google Meet, Calendar, Slides, Chat, Drive, and Gmail. 

Google Workspace was founded in 2006 and has been rebranded multiple times. It’s great for businesses of all sizes and has over 8M paying customers.

Google Workspace offers 4 plans and 3 add-ons. Prices start at $6 per user for Business Starter and go up to $18 per user for Business Plus. Each plan comes with a free 14-day trial, which can be used to try out different features of a Google Workspace plan before committing to it for the long term. 

Short on time? Check out this summary of Google Workspace plans

  • Business Starter starts at $6 per with business email, 100-participant video conferencing, and 30GB pooled storage space per user. 
  • Business Standard starts at $12 per user with 150-participant video meetings, 2TB pooled storage per user, and upgradable support from standard to enhanced. 
  • Business Plus starts at $18, offering 500-participant video meetings with recording and attendance, enhanced security, and 5TB pooled storage per user. 
  • Enterprise offers custom pricing based on your business needs. Including 1000-participant video meetings, upgradable support, compliance controls, and in-domain live streaming.

Add-ons include:

  • Duet AI: An AI that writes drafts and refines text, generates visuals, tracks projects in Sheets, and more. It’s free, you just need to fill out a trial request form.
  • Voice: Block spam calls, transcribe voicemails, and assign numbers for better coordination.
  • AppSheet: It starts at $5 per user. Develop and test your apps with 10 users, connect to cloud file storage providers, and access a separate AppSheet database.

They offer a 20% discount on annual plans. Nonprofits get a separate pricing plan starting at $3 per user for Business Standard, $5.04 for Business Plus, and 70% off on the Enterprise Plan.  

There’s also a free Google Workspace plan for nonprofits. It offers 100-participant video meetings, 30GB of cloud storage per user, security and management protocols, professional emails at the nonprofit’s domain, and standard support. 

See full pricing

How much does Google Workspace cost?

Google Workspace pricing varies between $6/month per user and $18/month per user. It offers 4 plans: Business Starter, Business Standard, Business Plus, and Enterprise. Every Google Workspace services include Gmail, Google Drive, Meet, Calendar, Docs, Sheets, Slides, and more.

Higher-priced plans have increasingly advanced features and more storage.

Read on to find out how much it really costs. We’ll include the monthly prices in this guide. Google highlights the monthly prices with a 1-year commitment on its pricing page.

Google Workspace plans and pricing

Google Workspace plans are available for 1-300 users. For more than 300 users, you can go for the Enterprise plan, which offers custom pricing with no minimum or maximum user limit. 

Google Workspace Monthly Starting Prices

Price/user billed monthly$7.20$14.40$21.60
Price/user with 1-year commitment$6$12$18
Professional email with your own domainYesYesYes
Max emails/day/account200020002000
Google Workspace Products (Gmail, Google Drive, Google Docs, Sheets, Slides, Calendar, Hangouts, Meet, Forms, Sites)YesYesYes
Storage/user*30 GB2 TB5TB
Video meeting participants100 150500
Video meeting recording242424
Change alerts for Drive docsNoYes Yes
Cloud SearchNoYesYes
24/7 supportNoYes** Yes**

*Pooled storage that’s shared across the organization.
**24/7 support is only available in Business Standard and Business Plus if you upgrade to enhanced support. 

See full pricing

Which Google Workspace Should You Select?

Go for the Business Starter plan if:

Business Standard is $6 more expensive per month per user than Starter. It’s worth the extra investment if you:

  • Need all features from Business Starter with per-user storage of 2TB 
  • Video meetings with 100-150 participants 
  • Plan on upgrading to enhanced support later
  • Need appointment booking pages to book meetings through your Google Calendar 
  • Require moderation and security controls 
  • Want custom branding for your documents

Business Plus costs $6 more per month per user than Standard. It’s for larger businesses who need:

  • Discovery and retention for their business emails
  • Large amounts of per-user storage of up to 5TB 
  • Ability to simultaneously host up to 500 participants in video meetings
  • Access to Google Vault to archive emails and search data 
  • Ability to upgrade to enhanced support
  • Enhanced security and management controls 

Google Workspace Enterprise has custom pricing and includes:

  • Business emails with S/MIME encryption for better security 
  • 1000 participants in video meetings 
  • Advanced security features, admin controls, device management rules, and data loss prevention 
  • Storage of 5TB per user with an option to request more
  • Enhanced support by default, which is upgradable to premium

Try Google Workspace for free here

Google Workspace Add-ons & Extras

Google Workspace has 4 add-ons:

  • Enhanced and Premium Support: Enhanced support offers accelerated response times with priority multi-channel support. Premium support minimizes business disruption further with a 15-minute response time for P1 cases. It also comes with a Technical Account Manager and customer-aware support for your business.  
  • Duet AI: A generative AI assistant that helps you draft emails, build presentations, create meeting notes, and perform other handy tasks. It costs $19/month per user on a 12-month commitment. 
  • Voice: Connect your carrier to Google Voice and stay connected via phone and laptop. Make calls, send SMSs, and block spam calls. Plans start at $10/user per month offering 10 users, and go up to $30/user per month, offering unlimited users.    
  • AppSheet: A no-code platform to develop and test apps. The Starter Plan costs $5/user per month and offers basic automation features with DuetAI for app creation. Core starts at $10/user per month and offers everything in Starter plus advanced automation and application security controls. Enterprise Plus is also a custom plan and offers everything in other plans plus enhanced application security, governance controls, and the ability to connect to enterprise data services.

You enable add-ons and upgrade plans in the Google admin console.

Google Workspace Discounts

Google Workspace offers a 20% annual discount on each plan. Business Starter costs $7.20/user per month or $6/user per month with a 1-year commitment. The Business Standard costs $14.40/user per month and $12/user per month with the 1-year commitment.

Nonprofits can use the Business Starter plan for free with 100TB of shared storage. Business Standard for non-profits is available at a 79% discounted price and costs $3/user per month on a 1-year commitment and $3.60/user per month when billed monthly. Business Plus for nonprofits offers a 76% discount and costs $5.04/user per month on a 1-year commitment and $6.05/user per month when billed monthly. The Enterprise plan for non-profits is available at a 70% discount.

Google Workspace also offers custom pricing for students and educational institutions.

Can we use Google Workspace for free?

Google Workspace has a 14-day free trial. You get custom business emails, flexible per-user storage (1TB if you choose an individual account), and access to all Google apps, including Gmail, Calendar, Google Docs, Sheets, Slides, Drive, Meet, and Chat. You will be charged once your 14-day trial ends.

Try Google Workspace for free here

Google Workspace vs Microsoft 365

Microsoft 365 (formerly Office 365) has 6 pricing plans:

  • Microsoft 365 Family (for home) at $9.99/month for 1 to 6 users, offers simultaneous access on 5 separate devices, up to 6TB of cloud storage, offline access, and ad-free secure email. 
  • Microsoft 365 Personal (for home) starts at $6.99/month for 1 user with access to 5 devices, 1TB cloud storage, offline access, and ad-free secure email. 
  • Microsoft 365 Business Basic starts at $6/user per month for custom business email, web and mobile versions of Word, Excel, PowerPoint, and Outlook, access to additional apps like Bookings, Planner, and Forms, 1TB of storage per employee, and 24/7 phone and web support.
  • Microsoft 365 Business Standard starts at $12.50/user per month for everything in Business Basic plus Collaborative workspaces, Clipchamp for video editing and designing, webinars and attendee registration and reporting, and desktop versions of Word, Excel, PowerPoint, and Outlook. 
  • Microsoft 365 Business Premium starts at $22/user per month for everything in Business Standard, plus advanced identity and access management, enhanced cyberthreat protection, and enterprise-grade end-point protection.
  • Microsoft 365 Apps for Business starts at $8.25/user per month for Desktop versions of Word, Excel, PowerPoint, and Outlook, 1TB of storage per user, and 24/7 phone and web support. 

Let’s compare the monthly prices of Google Workspace Business Starter with Microsoft 365 Business Basic:

Google Workspace Business Starter vs Microsoft 365 Business Basic

Google Workspace Business Starter vs Microsoft 365 Business Basic

Google Workspace Business StarterMicrosoft 365 Business Basic
Price/user billed monthly$7.20$6
Custom business emailYesYes
Storage per user30GB 1TB 
SupportStandard24/7 Phone and Web support

Microsoft 365 Business Basic is ideal for small or medium-sized businesses that don’t use Desktop apps extensively. It’s best for teams that prefer cloud-based collaboration tools with online versions of Microsoft Office apps.

Per user Business Starter will cost $6 if you choose annual billing. This plan is ideal for individuals and small businesses that don’t require a lot of per-user storage and prefer Google’s ecosystem. 

Try Google Workspace for free here

Google Workspace Pricing Conclusion

Business Starter and Business Standard provide 30GB to 2TB of per-user storage with custom business emails, management controls, and Duet AI, making it ideal for individuals and small businesses

Larger businesses should get the Business Plus plan with 5TB of pooled per-user storage, enhanced security, and access to the Google Vault. 

You can reduce your monthly Google Workspace costs by 20% by choosing an annual plan.

While Google Workspace is great for general management and client-oriented tasks, it doesn’t have the right features for email marketing. You can send HTML emails in Gmail, but the servers aren’t set up for email marketing. For cold emails and email marketing, you need email outreach tools or email newsletter software.

Google is discussing the potential acquisition of HubSpot with advisors, according to a report by Reuters. Our research shows that 48% of Hubspot users would consider switching after an acquisition. From Google’s perspective, it’s a logical move to extend Workspace features and ad targeting with Hubspot’s tools and data. Read our full Hubspot review to learn about its features, pros and cons. 

Google Workspace Pricing FAQ

Does Google Workspace cost money?

Yes, Google Workspace costs money. Its Starter Plan costs $7.2/month per user with an annual commitment and offers custom business email, 30 GB pooled user storage, standard support, and 100 participants video meetings. 

All plans come with a 14-day free trial. Based on your plan, you get flexible per-user storage (1TB if you choose an individual account), custom business email, and access to all Google apps, including Gmail, Calendar, Docs, Sheets, Slides, Drive, Google Meet, Google Chat, and more.

Try Google Workspace for free

Is it worth paying for Google Workspace?

Yes, it’s worth paying for Google Workspace. Go for:

  • Business Starter plan if you have a small team that needs around 30GB of storage per user
  • Business Standard if you need all features from Business Starter with excessive per-user storage of up to 2 TB and want upgradable support.
  • Business Plus if you’re a large-sized business that needs heavy amounts of per-user storage of up to 5TB per user, access to Google Vault, enhanced security and upgradable support.
  • Google Workspace Enterprise if you want business emails with S/MIME encryption for better security, data loss prevention, 5TB of storage per user with an option to request more, and the ability to invite 1000 Google Meet participants.

See full Google Workspace pricing here

What is the difference between Google Workspace and free Google?

Free Google accounts have basic Google products like Gmail, Drive, Google Docs, Sheets, etc. Also, all emails have a domain. A free Google account is good for individuals who need access to basic Google services like sending and receiving emails or creating personal budgeting sheets.

Google Workspace is a paid service by Google designed for more professional use by teams of all sizes. It unlocks features like custom emails, additional video-conferencing participants, advanced security features, and scheduling options

About Mor Mester

Mor Mester is the Head of Content Marketing at EmailVendorSelection. He's an email marketing and marketing automation expert with 6+ years of experience. Having tested and reviewed 100+ email marketing, marketing automation, CRM, ecommerce, SMS marketing, email verification, online course, and lead generation tools, he knows a good business software when he sees one.
After work, you can find him riding his bike on some trails.

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